Introduction
Swift Scaffolding Ltd is a professional contributor to the construction industry.
Having a legal and compliant fleet is essential for a company in the construction sector. They currently run six HGV’s, 14 vans, 13 company cars and nine trailers, all of which are operated simultaneously from one site and handled by logistics manager, Mervyn Rolf.
Challenges
Swift Scaffolding Ltd have always been aware of the importance of having a safe, compliant fleet, and this is demonstrated by their commitment to FORS, having gained Gold accreditation.
It was vital for them to find a fleet management solution which could help with the monitoring and scheduling of all their key dates, such as MOT’s, Services and road tax renewals as their previous processes for managing fleet created hours of cross referencing work.
Logistics manager, Mervyn Rolf, said, “Before I decided to put FleetCheck’s fleet management software in place, everything was being managed on paper or on whiteboards making service dates really difficult to keep on top without spending hours sorting through paperwork to pin point key dates.”
As the logistics manager for over 40 vehicles, Mervyn needed a solution which would give him complete assurance that the vehicles and drivers were legal and road-worthy, and that the systems they were going to be installing were going to be user friendly and time saving.
Mervyn said, “Being FORS Gold accredited, we need to be on the ball with every aspect of fleet management from the eye sight and health checks of our drivers, to the safety check completion on our vehicles and trailers. Therefore, it was so important for us to find a robust system like FleetCheck.”
How FleetCheck Helped
Swift Scaffolding Ltd implemented FleetCheck’s fleet management software in the November of 2017 and later began integrating their fuel card data. The combination of the two working together has resulted in many great benefits, most significantly:
- Integrating the data from their fuel card provider into FleetCheck meant that Mervyn had instant access to accurate CO2 reporting tools and intuitive technology to help monitor his drivers’ behaviour and spot fuel-heavy driving habits.
- Obtaining the software has enabled Mervyn to gain immediate control of all vehicle and driver related activity, so all paper-based and whiteboard processes were abolished, and tasks were forward-planned, properly managed and recorded in a centralised system for future reference.
- A vast amount of administration time has been saved using FleetCheck’s software. Mervyn explains, “Having paper and whiteboards eliminated from the situation, and our data centralised, has meant I can be 100% sure that all our vehicles are being constantly monitored and that no faults or defects are missed.”
Results and ROI
Since moving to FleetCheck, Swift Scaffolding can confidently say that their fleet is properly managed, their processes and costs are monitored, and their drivers are safe and legal. Mervyn has total control over all daily fleet related activity, and thanks to FleetCheck’s convenient system of alerts, he can forward-plan vehicle maintenance schedules efficiently, minimizing a significant amount of administration time.
When asked to summarise his experience, he concluded, “FleetCheck has made my life so much easier. Just having everything in one place has saved me a ridiculous amount of time. I no longer spend ages endlessly sorting through paper. I couldn’t live without it now!”